Delivery conditions photos and films
- Requests for the delivery of reproductions and copies of visual documentation from the collection of the Netherlands Institute of Military History (NIMH) must be made in writing or may be submitted using the order form on this website.
- Requests for publication purposes (for either commercial or non-commercial use) must include a statement describing the intended use.
- As a rule, the NIMH will always charge processing costs for the delivery of visual documentation. In addition, it may charge:
- scanning and printing costs;
- material costs;
- publication right (user's fee);
- extra charge for urgent requests.
- In case of strictly private use and use of documentation in the context of the implementation of the veterans policy of the Ministry of Defence, no user’s fee will normally be charged. The fees for visual documentation are not subject to VAT. Current fees are listed in the fee chart on this NIMH website.
- The delivery term for standard requests is approximately 3 weeks after the date of receipt of the request. In some cases, faster delivery is possible after consultation. In special cases, an extra charge may be added.
- In case of publication or any other form of display of visual documentation, the 'Conditions of the use of visual documentation provided by the NIMH' below apply. Visual documentation will be delivered along with the conditions of use and a user statement form which must be filled in, signed and returned by the user.
- By submitting a request for delivery of visual documentation, the applicant is presumed to agree with the delivery conditions.
1. User’s fee
When publishing visual documentation from the collections of the NIMH, a fee will be charged based on the Institute´s fees and conditions. In accordance with copyright law, publication means all possible written and electronic publication forms (including websites) as well as showings of the material at exhibitions and during public presentations. The user undertakes to present the Institute with a copy of each printed publication containing visual documentation provided by the Institute. It should also be noted that photographs provided by the NIMH may only be published once; the repeated use of photographs without the NIMH"s prior consent is prohibited.
With the exception of publication on the internet, any form of electronic publication of documents or images from the collections of the NIMH is in principle prohibited. Electronic publication is understood to mean the distribution by DVD, cd-rom, diskette and all other possible digital media. The Director of the NIMH may grant dispensation under highly exceptional circumstances. A request to this effect must be submitted to the Director in writing, stating the reasons for the requested dispensation. Images to be published on the internet or to be distributed electronically through any of the media listed above after permission to do so has been granted may not have dimensions exceeding 600 pixels, to be measured along the longest side of the image (screen resolution).
Before the user is provided with photographs or films, he/she must sign a declaration by which he/she assumes full liability for the claims copyright holders may wish to exercise following the provision of visual documentation. The user declares that he/she will under no circumstances claim the resulting costs from the NIMH. In certain cases (when the copyright of visual documentation is held by the NIMH), the declaration of liability may be replaced by a so-called contract of use, in which the user acknowledges the NIMH's copyright.
4. Acknowledgement of source
When using photographs and moving images from the NIMH, the source must be stated. The correct acknowledgement is: 'Source: Netherlands Institute of Military History'. When publishing photographs, the name of the photographer and the photograph agency must also be stated. When publishing moving images from the collections of the NIMH, the Institute must be mentioned as well. Its name can either be shown on screen while the fragment is being played or it can be listed as a source in the credits.
5. Free of charge
Visual documentation may be provided free of charge. This decision is at the discretion of the Director of the NIMH and does not, in itself, constitute the right of reproduction or publication.